01
AI Automation
Repetitive tasks and manual processes, handled without a person in the loop.
- Email automation
- Data entry
- Document processing
- Lead qualification
- Customer follow-ups
AI automation · AI agents · custom systems
We build the systems
your business is missing.
Taskvolve designs AI agents, automations and custom software for small and medium-sized businesses — so the repetitive admin still gets done, without anyone sitting there doing it by hand.
Anatomy of an automation
- Trigger
Something happens
A message lands, a form is filled in, a deadline passes.
- Decide
Rules are applied
Is this urgent? Is it a new customer? Who should own it?
- Act
Work gets done
Replies sent, records created, jobs assigned, documents filed.
- Record
Nothing is lost
Every run logged, so you can see what happened and what didn't.
Every automation has this shape. The work is deciding what belongs in each box for your business, and wiring it into the tools you already use.
The starting point
Sound familiar?
Most businesses don't come to us asking for AI. They come because something is quietly eating their week.
Repetitive manual work
The same copy-paste, every day. Someone re-typing what another system already knows.
Lost leads
An enquiry lands at seven on a Friday evening. By Monday morning they have booked someone else.
Slow response times
Replies wait for whoever has a spare ten minutes. The ten minutes never arrives.
Disconnected systems
The inbox, the CRM, the spreadsheet and the accounts package do not talk to each other. You are the integration.
Inefficient workflows
A process that made sense when there were three of you, still running now there are fifteen.
No visibility
No clear answer to what has been done, what is stuck, and where the week actually went.
What we build
Four ways we take work off your team
Most projects combine more than one. The right mix depends on where your time is actually going.
02
AI Agents
Assistants that carry out tasks and hold a conversation with your customers or your team.
- Customer support agents
- Lead qualification agents
- Internal knowledge assistants
- Appointment booking
- Sales assistants
03
Workflow Automation
Your existing tools, connected, so information moves between them without being carried.
- CRM automation
- Lead management
- Client onboarding
- Task creation
- Team notifications
04
Custom Business Systems
Software built for how your business actually works, when off-the-shelf will not bend far enough.
- Client portals
- Dashboards
- Internal management systems
- Reporting systems
- Operations platforms
How we work
No surprises, in four steps
You will know what is being built, what it will cost, and what changes for your team before anything is committed to.
Map
A conversation, then a look at how the work moves today. We are looking for the steps that repeat, the handoffs that stall, and the points where information gets typed in twice.
Scope
You get it in writing: what we would automate first, what it connects to, what changes for the people doing the work, and what it costs, as a setup fee and a monthly retainer. No obligation to go further.
Build
Built in stages, so you see something working early rather than at the end. You test it against real work before it takes over any of it.
Run
A walkthrough with whoever uses it day to day. After that the retainer takes over: we monitor it, maintain it, troubleshoot anything that goes wrong, keep improving it, and keep the documentation current.
How it's built
Built for you, not assembled from no-code platforms
Most automation work is stitching together no-code platforms. We write the thing itself, which changes what it costs and how far it can go.
No per-task platform fees
No-code platforms charge per task, so the more work an automation handles, the bigger the bill. What we build doesn't sit on one of those platforms, so you are not paying a platform's per-task charge on top.
Problems get fixed, not waited on
When a platform breaks, you wait for the platform. Because we wrote the code, we can trace a fault to what caused it and fix it ourselves.
It bends to your process
Off-the-shelf tools stop where their connectors stop, and you end up reshaping how you work to fit them. Built properly, the software fits the business rather than the other way round.
How it’s priced. A one-off setup fee for the build, then a monthly retainer for monitoring, maintenance, troubleshooting, ongoing improvements and documentation. Both are quoted in writing once the work is mapped.
Before you ask
The questions we get first
If yours is not here, ask us — we would rather answer it than have you guess.
What does it cost?
Two parts: a one-off setup fee to design and build the system, then a monthly retainer that covers monitoring, maintenance, troubleshooting, ongoing improvements and keeping the documentation up to date. Both depend on scope, so there is no price list. We map the work first, then you get a written quote with both figures before committing to anything, and it does not move unless the scope does.
How long does it take?
It depends on how many systems are involved and how tidy the data in them is. You get a timeline alongside the quote, not after you have signed something.
Is my business too small for this?
If someone repeats the same task several times a week, it is usually worth a look. Smaller businesses are often the most straightforward to help, because there is less existing process to unpick.
We are not technical. Is that a problem?
No. The first conversation is about how your business runs, not about software. You will not be asked to pick between platforms — that is our job, and we explain the choice in plain terms.
We already have a few automations someone else set up.
Good — that usually means half the thinking is already done, and we can see exactly what you were trying to achieve. We will tell you honestly whether it is worth keeping as it is or worth rebuilding properly, and why. Sometimes the answer is leave it alone.
What happens to our data?
We work inside your own accounts wherever possible, ask for the narrowest access that will do the job, and document every credential so you can revoke it.
Let’s connect
One conversation is usually enough to tell whether there is something here worth building. No charge, no pressure, and an honest answer either way.